[Blog] Save Costs and Optimise Workspaces: Smart Desk Management Solutions

Aug 17th, 2020
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In the eight months that have passed since the first COVID-19 case of detected in the country, Singapore is now firmly in its second phase of reopening since June 18. While people have adjusted to the ‘new normal’ as prescribed by the multi-ministry task force, the task that befalls all businesses currently in operation, or those hoping to resume operations, is to find sustainable mid and long-term strategies for business continuity. A primary concern that guides this task is to optimize on available recourses and reduce costs of business operations.

This phase on the precipice of Phase 3 is the ideal moment for business to take cognisance of their experience in functioning under the circuit-breaker model employed by the Singapore government to curb the spread of the pandemic. Though the country is geared towards reopening more public sites, the one determining factor in all future decisions will be the safety of its citizens. In a report outlining the steps toward building a ‘new COVID normal’, the Government clearly highlights the primacy of “virtual or hybrid physical-virtual” activities in the months to come. While this applies mainly to social gatherings, its ramifications for the workplace are many-fold, especially when determining the way forward. Digital transformation IS going to drive business operations as Singapore reopens its offices further.

The reason for this is that an integrated digital solution is two-fold– not only is an AI power solution the only way to eradicate all possibility of putting employees at the risk of exposure, it is also a key component in cutting costs in business operations. Take for instance, the need for a smart desk management solution. A survey shows that in the future, a ¼ of the workforce will be working from home, and that the occupancy over time will decrease by 10-50%– this is in stark contrast to the pre-COVID occupancy rate of 70%. Further, in order to abide by government regulations to achieve social distancing you will need to measure the distance accurately up to 8 seats. A manual process for seat allocation can take months to prepare and still be subject to human error. A smart desk management solution on the other hand, can optimize the floor plan to maintain social distancing and automate the process of desk allocation while eliminating any chance of error. Not only will this ensure employee safety, and thereby protect the organization from closure, but it also cuts space cost (which accounts for the lion’s share of business operation costs) by up to 30%. Now, keeping in mind that a hybrid work model, which allows for an integration of work-from-home as well work-in-office will save space further, get up to 30% more use out of the workplace and lead to a 10% increase in cost saving over time. The right desk optimization solution, by tracking usage patterns, optimizing available workspaces, and automating work station allocation can help transform your business and ensure continuity in the long run. What’s more, with a smart desk management solution which is integrated with your existing software infrastructure, all this becomes accessible to your team through a user-friendly interactive interface at the click of a button.